Schengen Visa Application Cover Letter Sample

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Applying for the Schengen visa is a tedious task. Not only do you have to gather various document requirements, but you also have to write a Schengen visa cover letter. Now, what is this cover letter all about?

What is the Schengen Visa cover letter?

The Schengen visa cover letter is a letter written by the visa applicant and it is addressed to the embassy where the applicant will be submitting his/her visa application documents.

What are the contents of the Schengen visa cover letter?
The letter has the following contents:

  • Your purpose for traveling to the Schengen member state/s
  • A high-level overview of your itinerary to support your justification for applying for the visa in that particular embassy (to know where you have to apply for the Schengen Visa, click HERE)
  • How your trip is going to be funded (e.g. your own funds, you have a sponsor)
  • If in case you will have a sponsor, an explanation of your relationship with him/her and why they will sponsor your trip
  • In case you are unable to submit certain document requirements, you can write about the reasons why you are unable to submit them and what alternative documents you presented
  • Your intent of returning to your home country (you can include this in your cover letter but there are people who have asked me to write a separate letter of intent to return to better explain their rootedness to their home country)

Why is a Schengen Visa cover letter important?
This letter is very important because it is your way to communicate with the embassy officer who will process your application. Some embassies, such as the Spanish Embassy and the French Embassy, have now employed the services of VFS to collect the visa application documents and to release the passports of the applicants. With this kind of system, you are no longer given the opportunity to talk to the embassy officer to explain your side. The embassy officer will make a decision based on the documents you have submitted, including your cover letter. If there is anything you feel that you need to say to the embassy officer in order to secure an approved visa, the cover letter is the way to say it. That is why it is important for you to be able to write a compelling, honest cover letter.

For some people, writing such a formal letter to support their visa application is a challenge. You know all that you have to say, they are all in your head. But for some reason, you can’t form them into cohesive paragraphs that will truly express what you want.

If it’s help you need, it’s help I can give.
I’ve been at this “freelance” visa consulting scene for three years now. I have given out visa advice and wrote countless of cover letters for visa applicants. But it’s been difficult to keep track of all the writing jobs I needed to do. So I decided to launch my writing services gig over at Fiverr.

If you’re thinking, “Hey, why should I trust this woman with my visa application?”, here’s what other people, who have successfully applied for a visa, have to say.

The cover letter for your Schengen Visa application is very important. This is where you can explain your reason for visiting Europe and applying for a Schengen Visa. This is also your way of telling the embassy if your trip will be sponsored by a friend, a family member, or your boyfriend/ girlfriend. You should take the time to write your cover letter but it need not be a lengthy letter. A simple but direct to the point letter will be enough.

If your trip will be sponsored by someone else, you might want to include the following information in your cover letter:

  • Name of the person sponsoring your trip
  • Job or source of income of the person sponsoring your trip
  • Your relationship with each other (i.e. friend, relative, immediate family member, boyfriend, girlfriend, husband, wife, etc.)
  • Proof of your sponsor’s financial capability
  • Expenses that will be shouldered by your sponsor (i.e. your hotel, your plane ticket, etc.)

There are some cases wherein the visa applicant does not have one or more of the documents required for the application. Most of the time, these are financial documents such as the income tax return (ITR) or certificate of employment. You can use your cover letter to explain why you do not have those documents. You should provide a very good reason why you do not have those documents, especially the ones that would support your claim of rootedness in your country. Simply include the following information in a paragraph:

  • Your reason for not having those documents
  • Alternative documents you submitted to provide proof of your rootedness in your home country

Your cover letter is a very important document. This is what remains of your voice after you’ve submitted your documents. Make sure that your cover letter is able to piece together all the documents you have submitted.

Because this is a comprehensive guide for the Schengen Visa application, you will get a free cover letter template for free!! Yes, I am going to send it to you, straight to your email inbox. No more spending hours of thinking what to write in your cover letter or how to make your itinerary. I already took care of that! All you have to do is enter your email below and get these for free. I promise, I won’t spam your email inbox.

I also threw in sample templates for the letter of approved leaves and certificate of employment as freebies. If your company can issue those letters to you, then you don’t need my samples. However, if your company or employer does not normally prepare these letters and are at a loss, then you can use my samples and simply ask your supervisors to sign them.

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